Fundraising Events Group

60 CAST MEMBERS - 7 MOVIES - 8 OSCAR AWARDS

AWARD SHOWS

HERE’S HOW IT WORKS!

THE EVENT IS DIVIDED INTO 3 STAGES

The Event is divided into 3 Stages, and once you have decided to run this Event for your Club, we will assign an Event Operations Manager andMedia Operations Manager to take care of the Event & Media requirements. From Professional Drama Coaches to Camera Crews, Professional Sound & Lighting Engineers, Event Crew, Media Crew, and PrintCrew we have the people in place to make your Night a huge hassle-free success. There will be several steps along the way with commitment for the Contestants Stage from Casting Night through Drama Coaching, Filming, Launch Night to Live Show taking 7/9 Weeks.

Event Stages:

Event Information Meeting, Event Poster & Video

Event Planning & Recruiting Contestants

Audition/Casting, Launch Night, Drama Coaching/Filming

It’s Showtime – The Live Show!

SAMPLE HIGHLIGHTS VIDEO:

Stage 1

Event Information Meeting, Event Poster & Video

This usually happens at the start of the process once the Initial Deposits are paid for the Event Booking. We will arrange one of our Event Operations Team to give you and your committee an overview of the entire Event and Process including Fundraising Revenue Streams/Tips and Package Guide/Payments Structures.

One of the 1st steps is to get your Poster and Video to advertise the Event and Start Recruiting Actors. Our Media Operations Manager will provide you with a Gig Announcement Video and Poster, both Printed and Facebook versions, titled Contestant’s Now Registering!

Stage 2

Event Planning & Recruiting Contestants

Main Event/Premium Sponsors & Promotional Material and Tickets

This is where the big guns come in and first to meet with you will be your Event Operations Manager around 4 weeks prior to the Casting Night to go through all the final details ahead of the start of the Operations Period which will include the Contestant Tuition, Launch Night and Live Show. This meeting will be approx. 12/14 weeks prior to the Live Show Date. There may be a requirement at this stage to visit the Venue to ensure it is suitable for the Event, if not one of the previous venues that we have worked in. Usually the Drama & Filming Producer would attend this meeting to answer any Drama related questions and elect an Executive Producer from the Club that they will work with during the timeline of the Event.

Our Media Operations Manager will send you the Welcome E-mail. At this stage there will be more emphasis will be on promoting the Event and getting Tickets, Signs, Posters, Promotional Videos, Social Media Pages, and getting your Main Sponsors and Premium Sponsors on confirmed. It is also recommended to get the Sale of Tickets on line at this stage

Stage 3 | A

Meet The Contestants | Audition & Casting Night | Meeting The Producers | Launch Night | Drama Coaching | Filming & Movie Editing

FINDING A PART FOR EVERYONE IN 1 OF THE 7 MOVIES!
Once you have gathered your Contestants, our Drama Coach & Producer will initially hold anAudition/Casting Night. At this Night your would-be Actors and Actresses will be accessed and assigned their Movies and Roles. Our Drama Coach will ensure there is a suitable role for all. There are 7 Movies in total with up to 60 Actors. 7 Movie Producers will also be elected in addition to the Executive Producer from the Club.

The Clubs Executive Producer will be responsible for managing these 7 Movie Producers (who will be volunteers from your Club). Our Drama Coach and Event Producer will meet with these Volunteer Producers on the Casting Night, after the Casting Night, to explain their roles and answer any questions they might have. This will happen directly after the Casting is complete on the Night. The Club should start the process of recruiting these prior to the Casting Night and all Producers should be in attendance on this very important night in the timeline of the event.

You now have your Casts confirmed & your Launch Night takes place ahead of the Tuition. The Launch Night is followed by 5 Weeks Drama Coaching and 2 Weekends of Filming

THE LAUNCH NIGHT

Once the Casting Night has taken place, an Event & Media Launch Night can take place. In attendance on the night will be all the Contestant Actors/Producers, plus Members of the Club and the Contestant’s Supporters and Friends. Our MC will then announce which Movie/Film they will be appearing in, and the Part/Role they have been assigned. Casts will join the MC for an Interview and Photo opportunity.
FUNDRAISING

After the Launch Night has taken place and the Movies casts are confirmed, the Contestant Fundraising part of the event begins with Contestants seeking Movie Sponsors, Contestant Sponsors/Sponsorship Cards, and selling Tickets to Family and Friends. General Tickets will be on Sale throughout the Club also. The Advertising and Sponsorship Manager will be working hard during this period to get additional Adverts (Full Pages and Half Pages) in the Souvenir Booklet for the Night.

5 WEEK PLAN:

DRAMA COACHING

IT’S TIME TO PRACTICE, PRACTICE, PRACTICE…
Once the Launch Night is complete and everyone knows their Part/Role, it is time to Practice, Practice, and Practice. Our Drama Coach will be with your Contestants for 4/5 weeks in advance of the Filming Shoot Weekends to ensure everyone is ready for the Big Day, usually training 1 Night each week, with every film getting at least 2 Sessions over this period.

2 WEEKENDS (SAT/SUN):

FILM SHOOT

The Movies will be made in various locations in the community, adding a real local spin to the event. Usually, the 7 Movies will be filmed over 2 consecutive weekends (Friday & Saturday) after the period of Drama Coaching and Auditions. Our team will advise your Contestants on all Locations, Props, Style, and Costumes

THE BUILD UP:

MOVIE EDITING & TRAILERS

There is usually a gap of between 2-3 weeks between the Filming and The Live Show. During this time our Editing Team will be busy Editing the Movies. As the Movies are edited and signed off, we will be releasing small 45/60 Second Movie Trailers. These can be posted to Social Media Channels and they will create the first glimpse of the Movies and create a great Buzz in the Club and Community!

Stage 3 | B

It’s Showtime – The Live Show

The LIVE Show | The Award Ceremony
Once all the Movies are Filmed and Edited it’s time to Roll out the Red Carpet and have your very own Night at the OSCARZ Award Ceremony. Usually, a Club would book a local Hotel or Venue suitable for the event. Having created some of Ireland’s Biggest Professional Award Ceremonies, our Production Team will create an Oscars Award Ceremony using Professional Drapes, AV, Stage, PA, and Lighting, plus Red Carpet, Red Ropes and Stanchions, Life Size Oscars Statues, and our Giant LED Video Wall. The Movie Casts will arrive in slots and have their very own Red Carpet Interview with our MC, Filmed and Photographed by our Team for Post Event Edits.

Like any Oscars Ceremony there will be Awards for the Best Movie, Highest Grossing Movie (ie: Most Raised for your Club), Best Actor, Best Actress, Best Supporting Actor, Best Supporting Actress, plus many more including Best Individual Fundraiser. On the Night, once everyone is in the Room, we will launch the Movie Reels and Premier all 7 Movies. Our Top Class MC will introduce each movie and like Strictly style events, there will be Judges’ comments and votes, and interviews with the cast after each Movie. And the Winner is…?

Although there is no obligation to Dress to any code for the night, it is a great opportunity for the Club Members to Dress, OSCARS Style! Some Clubs, like the Races, are offering Prizes for
the Best Dressed Lady and Best Dressed Male on the Night. Our Entrance Photographer will ensure he gets as many groups photographed at the entrance for the Post Event Gallery.

Once the Main Event is complete it is time to either have a VIP After Party Disco in the Venue, or some Clubs may prefer to head back to their own Pub or Club. This will be advertised extensively as we want Guests to enjoy a full night of entertainment and buzz.

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Book The Oscarz Award Show Fundraiser

If you would like more information about Fundraising Events Ltd or any of the services we provide, please do not hesitate to get in contact with our experienced staff who will happily deal with your enquiry in a fast and efficient manner.

Alternatively, you can contact us using the Oscarz Enquiry form on the right. We will do our best to reply to you within the same business day.

Tel:
01-8343300
 
Email:
info@fundraisingevents.ie
 
Web:
www.fundraisingevents.ie
www.oscarsfundraiser.ie