Race Night Fundraisers
HERE’S HOW IT WORKS!
THE EVENT IS DIVIDED INTO 4 STAGES
Race Night fundraisers are divided into 4 Stages. Once you have decided to run this Event for your Club we will assign an Event Operations Manager and Media Operations Manager to take care of the Event & Media requirements in our Complete Package.
From Event Management to Event Crew, Media Crew, and Print Crew we have the Teams and Crews to make your Night a huge hassle free success. Below is information on our Complete Package. We also have DIY Packages, Operator Packages, and Film Rental Packages available (See Package Guide for more details)
This usually happens at the start of the process once the Initial Deposits are paid for the Event Booking. Firstly we will send you your STARTER PACK. We will arrange a call with one of our Event Operations Team to give you and your committee an overview of the entire Event and Process including Fundraising Revenue Streams/Tips and Package Guide/Payments Structures. There may be a requirement at this stage to confirm the Venue is suitable for the Event, if it is not one of our previous venues that we have worked in.
Our Event Operations Manager will send you a Welcome E-mail with Checklists and Support Documents to start planning your Race Night fundraiser.
Our Media Operations Manager will send you a Welcome E-mail introducing you to our event media services. At this stage there will be more emphasis will be on promoting the Event and getting your Promotional Material sorted, and getting your Sponsorship Book (Souvenir Booklet) started.
Selling your Races, Race Sponsors, Adverts in Booklet
Invitations/Tickets, Personalised Sponsorship Cards, Social Media Content and Banners, and Signs. We will also set up your Dropbox Folder to start uploading the information for your Race Card (See Stage 3). The Dropbox Folder will also contain your Promotional Material for use on the Clubs Social Media Platforms and Websites.
The Race Card
Race Night Services will Design & Print your Race Card for the Race Night. Our Media Ops Team will have set you up with your Dropbox Link where you can upload all your Information for the Booklet such as Event Details, Main Event Sponsor, Races and Race Sponsors, and Advertisements for theAdvertising Insert. You simply upload some information to the relevant Folder on the Sponsor such as a Business Card, Flyers, Link to their Web Site, or sometimes a Sponsor may have their own artwork. We will set this link up at the start of the process and you can upload as you go. The deadline for uploads is usually 10 Days Prior to the Race Night. At this point our Media Crew Design Studio will do up all the Graphics and send you back a proof of the Race Card for approval. Our Race Cards are in Full Colour and Professionally Designed. This takes a lot of stress from the busy committee.
The Race Night – The Live Show
It’s Showtime and time to Place Your bets! Usually a Club would book a Local Pub or Venue suitable for the event. Our MC will arrive on the Night for an 8.30pm start time (usually arriving around 30/40 minutes prior) and bring all his Professional AV, PA, and Lighting (if De-Luxe Disco Packages), plus all the Tote Tickets and Race Cards. He will run the Event from the Start to Finish, with DJ Music throughout to create a Party Atmosphere and assist with Tote Calculations and MC your Auction Race and Raffle. A Complete Nights Entertainment!
Here's How It Works
The event is based on up to 10 Races. The MC will Show a Form Preview to each Race, stop the Race and allow guests to Place their Bets. He will then run the Race to get the Winner to the roars of the venue after which he will work out a Tote Dividend for the Winners. The Tote result is usually 50% of the Money place on bets on that Race with the other 50% being your Profit for the Club. For example if there is €200 Bet, there is €100 for Winners and €100 for the Club and if there are 5 Winning Tickets, each punter will get a Tote Return of €20.
We will also have a last Race, an Auction Race where guests can bid on the 8 Horses available for Auction. We add all the money and again with the Club getting 50% Profit and the Winner getting 50% Prize. Let’s hope it’s a good supporter that donates the Winnings!
Once the Main Event is complete it is time to have an After Party Disco in the Venue.
This will be advertised extensively as we want Guests to enjoy a full night of entertainment and buzz.
Our MCs may be available to do after party’s if booked in advance of the event.
Book A Race Night Fundraiser
If you would like more information about Fundraising Events Ltd or any of the services we provide, please do not hesitate to get in contact with our experienced staff who will happily deal with your enquiry in a fast and efficient manner.
Alternatively, you can contact us using the Enquiry form on the right. We will do our best to reply to you within the same business day.