CLUB MEMBERS ROLES
ORGANISING COMMITTEE AND VOLUNTEERS ROLES
A Club will elect a Promoter/Organiser and some people in Event Operations and Media Operations to work on the Project and Fundraiser.
Please see people required below:
This is the Main Organiser of the Event elected by the Club and Committee. Their duties will includeBooking the Venue/Hotel for the Event, and co-ordinating the Sub/Event Committee from the Club. Liaising and dealing with the Event Mangers at Fundraising Events about the General Event will also be part of this role and recruiting Members for other various roles including Event and Media. Ticket Sales and Sponsorship will be a large part of the success of this event. It is recommended that the Promoter of the Event will create several positions on the Committee including Event and Media duties.
EVENT OPERATIONS TEAM
One of the most important roles, the Contestant Manager of this Event will be responsible for managing the 32x Contestants from your Club. This person will also encourage Contestants to Fundraise for the Club (as this is where a large portion of the Event Revenue is generated). They will also co-ordinate the Contestants on the Event Live Show Night.
TICKET SALES & BOX OFFICE MANAGER
Usually, tickets are sold by several methods and there can be tickets for attending and tickets for supporting (usually a prize would be offered for purchasing one of these supporting tickets). Tickets are average priced at €25 for these events and selling 500+ tickets for attending and as many for the support is targeted. Methods for ticket sales are usually contestants allocation (10 per contestant), Box Office Outlets (such as the Club Bar/Local Shop), and online allocation on platforms such as Eventbrite). It is important to allocate a person or team to co-ordinate and maximize ticket sales.
EVENT NIGHT ROLES
We will need several Volunteers on Event Night. The Contestant Manager will have to co-ordinate with our Event Operations Manager regarding getting the Contestants to the Stage for their Heat Time. There will be several other people required. Please see Event Night Roles List provided by your Event Day Operations Manager.
MEDIA OPERATIONS TEAM
EVENT PR & MARKETING MANAGER
Advertising your Event is vitally important. Clubs have lots of Social Media Platforms such as Facebook/Instagram and new platforms like TikTok, plus the old-fashioned websites. Our Media Operations Manager will produce everything from Event Posters, Banners, Personalised Heat Posters, and Post Event Edits of the Night itself. From the Launch Night for recruiting Contestants, to the Live Show for selling Tickets this is a very important part of your Event. It is important to have a person in charge of this area.
SPONSORSHIP & ADVERTISING MANAGER
There are so many Sponsorship opportunities in this event. Both Club and the Contestants will target Sponsorship and Advertising. The Club will target Main Event and Premium Sponsors, plus as many Advertisements from Local Businesses and Club Members as possible. The Contestants will try and get Personal Sponsors and Sponsorship Cards. It is important to have a Manger for this and this person will be responsible for working with our Media Operations Manager, Fiona Keogh, on Books and ScreenGraphics for the Event.